Instant eMail
In addition to automatic email, Ektron CMS400.NET lets you send email instantly to a user or user group from many screens. Your ability to send instant mail is indicated by either
a small mail icon next to a user or group name, as indicated in red below
a small mail icon on the toolbar, as indicated in red below
When you click one or more user/group names then the email icon, the email screen appears, as shown below. Once you complete the screen and click Send, an email is sent to designated users.
Condition for Instant eMail
The email software must be configured for your server. See Configuring email for Tasks and Content
Where Instant email is Available
Instant email is available from several screens that display users and user groups. Typically, you click a user name or the email icon to launch an email. Screens in the following Ektron CMS400.NET features support instant email.
Tasks
Approvals
Reports
Wherever instant email is available, an email icon appears (circled in the illustration below).
Modifying Instant eMail
When the email screen appears, the following information is copied from Ektron CMS400.NET into the email.
|
Field |
Source of Default Information |
Editable? |
|
To |
User you selected to receive email. If the user does not have valid email address, an error message appears. If you then insert a valid email address, the email is sent. If you specify a group to receive the message, as long as one group member has a valid email address, all group members with valid addresses receive the email. |
Yes. If desired, you can add recipients by typing them into this field. |
|
From |
User who signed on to Ektron CMS400.NET. |
No |
|
Subject |
If the email message is linked to content, its title appears. |
Yes |
|
Body of message |
If the email message is linked to content, a content link appears. |
Yes |
